On this page
Most major coaching institutes understand that families move, often due to a parent's job transfer. They usually allow inter-city transfers to another branch of the same institute. However, the process requires paperwork, and you might have to pay a transfer fee.
For instance, if you are moving from one city to another, institutes like Aakash and Allen generally permit the shift. Intra-city transfers—moving between branches in the exact same city—are usually strictly prohibited unless there is an exceptional circumstance.
What is the transfer policy for major institutes?
The exact rules depend on where you are studying, so you should start the process early before you move. Keep in mind that coaching center transfers do not affect official exam policies, such as who can sit JEE Main or NEET.
Allen Career Institute: Allen maintains a transfer policy for students moving between cities. According to their official guidelines, eligible students can transfer, though you typically must pay a transfer fee and cover any difference if the new branch is more expensive.
Aakash Institute: Aakash allows inter-city transfers if you provide a valid reason, such as a transfer order for a parent. According to the Aakash transfer policy, you will need to pay an administrative transfer fee and the transfer is subject to seat availability.
What paperwork do I need for a mid-year transfer?
Institutes require formal documentation to process your transfer and issue a transfer certificate (TC). You cannot simply walk into a new branch and start attending classes.
You will need to submit a written application addressed to your current branch's director or manager. This letter must clearly state the reason for your move. You will also need to attach proof of your relocation. This is usually a copy of a parent's official job transfer letter or a new residential lease agreement. Finally, the accounts department must verify that you have cleared all pending dues before they authorize the move.
Will I get a fee refund if I change coaching mid year?
Generally, no. If you are moving to a completely different institute because your current one does not have a branch in your new city, you are unlikely to get your money back. Most institutes explicitly state that tuition fees become completely non-refundable shortly after the batch starts.
For younger students, such as those in middle school, some institutes offer a voluntary exit scheme with a proportionate refund, but this is rarely available for students in the final stages of JEE or NEET preparation.
How do I handle syllabus mismatch in a new batch?
The biggest challenge of a mid-year move is not the paperwork; it is the syllabus. Even if you stay with the same institute, branches in different cities often follow different schedules based on local school calendars or batch start dates. A batch in Delhi might be studying thermodynamics while a batch in Bengaluru is still finishing rotational motion.
If your new batch has already covered chapters you have not studied, you need a catch-up plan. Some institutes provide online recorded lectures to help transferred students bridge this gap.
If you are not sure where to start with the new material, Fermi's AI tutor works out what you already know and builds a plan for the session. A student can bring a topic or a problem set that the new batch has already finished, and the tutor teaches through it — writing on a board, drawing the figure, running the simulation, and checking understanding as it goes.
If you are stuck on specific concepts you missed, you can search the Fermi Concept Library for every concept in physics, chemistry, biology, mathematics and computing, each with its own lesson and its place in the map.
How should I prepare before moving coaching centers?
To make the transition as smooth as possible, follow this plan before you leave your current city:
Get the syllabus log: Ask your current teachers for a signed list of exactly which chapters and topics have been completed in your current batch.
Request a gap check: Email the branch manager at the new city. Say: *"I am transferring to your branch next month. Attached is the syllabus I have completed. Can you tell me which batch I will join, and what chapters they have covered that I have missed?"*
Collect your paperwork: Gather your parent's transfer proof, fee receipts, and a formal written application.
Clear your dues: Most institutes will not issue a transfer certificate until all pending fees for the current term are paid.
